Public consultation on Enquiry Drafts of revised PEFC International Standards for Chain of Custody and Trademark Rules

ED PEFC ST 2002:201X, Chain of Custody of Forest and Tree Based Products - Requirements

3 Terms and Definitions

For the purposes of this standard, the relevant definitions given in ISO/IEC Guide 2 and ISO 9000 apply, together with the following definitions:

3.1 Accredited certificate

A certificate issued by a certification body within the scope of its accreditation which bears the accreditation body’s symbol

3.2 Authorised body

An entity authorised by the PEFC Council to perform the administration of the PEFC scheme on behalf of the PEFC Council

Note: The authorised body is either the PEFC National Governing Body operating within its country or other entity which has been authorised by the PEFC Council to perform the administration of the PEFC scheme.

3.3 Certified content

Percentage of PEFC certified material in a product or product group

3.4 Claim period

Time period, for which the certified content of a product group is determined

Note: The claim period can also be specified as a single product, job order or production batch.

3.5 Conflict timber

Timber that has been traded at some point in the chain of custody by armed groups, be they rebel factions or regular soldiers, or by a civilian administration involved in armed conflict or its representatives, either to perpetuate conflict or take advantage of conflict situations for personal gain. (...) Conflict timber is not necessarily illegal.” The exploitation of timber may itself be a direct cause of conflict.

Note: Definition in quotations as used by UNEP

3.6 Controversial sources

 

Activities:

a) not complying with applicable local, national or international legislation on forest management, including but not limited to forest management practices; nature and environmental protection; protected and endangered species; property, tenure and land-use rights for indigenous peoples, local communities or other affected stakeholders; health, labour and safety issues; anti-corruption and the payment of applicable royalties and taxes.

b) where the capability of forests to produce a range of wood and non-wood forest products and services on a sustainable basis is not maintained or harvesting levels exceed a rate that can be sustained in the long term;

c) where management planning does not aim to maintain, conserve or enhance biodiversity on landscape, ecosystem, species and genetic levels;

d) where inventory, mapping and planning of forest resources do not identify, protect, conserve or set aside ecologically important forest areas;

e) where forest conversions occur, in other than justified circumstances where the conversion:

i. is in compliance with national and regional policy and legislation applicable for land use and forest management and is a result of national or regional land-use planning governed by a governmental or other official authority including consultation with affected stakeholders; and

ii. does not have negative impacts on ecologically important forest areas, culturally and socially significant areas, or other protected areas; and

iii. does not destroy areas of significantly high carbon stock; and

iv. makes a contribution to long-term conservation, economic, and social benefits;

f) where the spirit of the ILO Declaration on Fundamental Principles and Rights at Work (1998) is not met;

where the spirit of the United Nations Declaration on the Rights of Indigenous Peoples (2007) (including its requirements for Free Prior Informed Consent) is not met;

h) conflict timber is generated;

i) genetically modified trees are generated.

Note: The restriction on the usage of genetically-modified trees has been adopted by the PEFC General Assembly based on the Precautionary Principle. Until enough scientific data on genetically modified trees indicates that impacts on human and animal health and the environment are equivalent to, or more positive than, those presented by trees genetically improved by traditional methods, no genetically-modified trees will be used.

3.7 Credit method

A chain of custody method where credits gained from certified material are transferred to controlled material within the same PEFC product group

3.8 Due Diligence System (DDS)

A framework of procedures and measures, namely information gathering, risk assessment and risk mitigation, implemented by an organisation to reduce the risk that forest and tree based material originates in controversial sources

3.9 Equivalent input material

Forest and tree based material that can be substituted with each other without significantly changing the appearance, function, grade, type or value of the output product

3.10 Forest

Minimum area of land of 0.05-1.0 hectares with tree crown cover (or equivalent stocking level) of more than 10-30 per cent with trees with the potential to reach a minimum height of 2-5 metres at maturity in situ. A forest may consist either of closed forest formations where trees of various storeys and undergrowth cover a high proportion of the ground or open forest. Young natural stands and all plantations which have yet to reach a crown density of 10-30 per cent or tree height of 2-5 metres are included under forest, as are areas normally forming part of the forest area which are temporarily unstocked as a result of human intervention such as harvesting or natural causes but which are expected to revert to forest (source: United Nations 2002).

Note: Each regional, national or subnational standard has to include the specific values for the criteria in the definition. If such specifications for a country are not yet available, the standardising body is responsible to set the values according to the national framework.

3.11 Forest and tree based material

Material originating in forests or from other sources recognised by the PEFC Council as eligible for PEFC certification, such as trees outside forests

Includes recycled material originally coming from those areas/sources. Includes wood based and non-wood based material, such as cork, mushrooms, berries etc.

3.12 Forest and tree based products

Products containing forest and tree based material, including measurable but non-tangible products, such as energy generated from forest and tree based material

3.13 Material category

Material with certain characteristics, namely PEFC certified material, other material, neutral material and PEFC controlled material

3.14 Multi-site organisation

Organisation with an identified central function (normally, and hereafter referred to as a “central office”) at which chain of custody related activities are planned, controlled and managed, and with one or more sites at which such activities are fully or partially carried out

3.15 Neutral material

Material category for material other than forest and tree based material, such as metal or plastic, not taken into account in the calculation of certified content of a product group

3.16 Organisation

Person or group of people that has its own functions with responsibilities, authorities and relationships to achieve its objectives.

Note: In the context of this standard, an organisation is implementing the requirements of this standard while being covered by a PEFC recognised certificate.

3.17 Other material

Material category for forest and tree based material other than certified material

3.18 Outsourcing

Practice of activities relevant  for an organisation’s chain of custody being performed by another legal entity, without continuous supervision or control from the organisation

Note: Generally not considered as outsourcing are transportation, (un-), loading and warehousing of materials/products, unless there is a risk that materials with different material categories or certified content are mixed with each other.

3.19 PEFC certified material

Material category for:

a) Forest and tree based material delivered by a supplier covered by a PEFC recognised certificate, with the PEFC claim “x% PEFC Certified”, or with another PEFC endorsed scheme claim

b) recycled material (not delivered with the PEFC claim “x% PEFC Certified”, or with another PEFC endorsed scheme claim)

Note: PEFC endorsed scheme claims are published online on the PEFC website www.pefc.org.  

3.20 PEFC certified product

Product sold/transferred by an organisation with the PEFC claim “x% PEFC Certified”

3.21 PEFC chain of custody

Processes of an organisation for handling forest and tree based products and information related to their material category, and making accurate and verifiable PEFC claims

3.22 PEFC claim

Organisation’s declaration on material/products, stated on sales and delivery documents or directly on products, namely the claims “x% PEFC Certified” and “PEFC Controlled Sources”

Note 1: In order to highlight certified material that has never been mixed with controlled material, organisations implementing the physical separation method may use the wording “100% PEFC Pure” instead of “100% PEFC Certified” for PEFC certified material that was delivered by a supplier that is a forest owner/manager covered by a PEFC recognised certificate issued against a PEFC endorsed forest management standard with the claim “100% PEFC Certified” or with another PEFC endorsed scheme claim, and for PEFC certified material that was already delivered with the claim “100% PEFC Pure”. Organisations receiving material with such a claim “100% PEFC Pure” and implementing the percentage method or credit method consider this as being the PEFC claim “100% PEFC Certified”.  

Note 2: In order to highlight material that consists fully out of recycled material, organisations implementing the physical separation method may use the wording “100% PEFC Recycled” instead of “100% PEFC Certified”. Organisations receiving material with such a claim “100% PEFC Recycled” and implementing the percentage method or credit method consider this as being the PEFC claim “100% PEFC Certified”.  

Note 3: A list of PEFC accepted abbreviations and translations of PEFC claims is available on the PEFC website www.pefc.org.

3.23 PEFC controlled material

Material category covering forest and tree based material for which an organisation has determined through its Due Diligence System that there is “negligible risk” that the material is from controversial sources

3.24 PEFC customer

Entity receiving from an organisation a PEFC claim on products, of which it obtains legal ownership and/or physical possession

Note 1:   Where material/products are physically delivered to an entity other than the entitity that has obtained legal ownership of the material, the organisation shall appoint a single customer for the purpose of this definition, i.e. either the entity that obtains legal ownership or the entity that obtains physical possession of the material.

Note 2:   The term customer also refers to an internal customer within an organisation, if subsequent product groups have been established.

3.25 PEFC product group

Product or set of products with equivalent input material, defined by product name/type and category, species, chain of custody method, material category, PEFC claim(s),  for which an organisation applies its chain of custody

Note 1: The organisation can define individual products, product batches and job orders as product groups.

Note 2: The organisation can establish one or more product groups for parallel or subsequent manufacturing or trading processes.

Note 3: In case of multi-site organisations as defined in Appendix 2, 2.2 a) of this standard, PEFC product groups can cover several sites.

3.26 PEFC recognised certificate

a) a valid accredited forest management certificate issued by a PEFC notified certification body against the forest management scheme/standard which is endorsed by PEFC,

b) a valid accredited chain of custody certificate issued by a PEFC notified certification body against this standard or another chain of custody standard which is endorsed by PEFC

Note 1:     PEFC endorsed forest certification schemes and chain of custody standards are found at the PEFC Council website, www.pefc.org.

Note 2: In case of a group or multi-site certificate where it is confirmed in a separate document, such as an appendix to the certificate or a sub-certificate, that a site or a group participant is covered by the certificate, the separate document and the certificate together are considered the site’s/participant’s PEFC recognised certificate.

3.27 Percentage method

A chain of custody method where the certified content of a PEFC product group is calculated for a specified claim period, based on the input material included in the PEFC product group

3.28 Physical separation

Chain of custody method of controlling a PEFC claim for a specified product group based on clear identification and separation of different material categories throughout all the activities performed by the organisation.

3.29 Recycled material

Forest and tree based material that is

a) recovered from waste during a manufacturing process. Excluded is reutilisation of materials such as rework, regrind or scrap generated in a process and capable of being reclaimed within the same process that generated it. Excluded are by-products resulting from primary production processes, such as sawmilling by-products (sawdust, chips, bark, etc.) or forestry residues (bark, chips from branches, roots, etc.) as they are not considered waste

b) generated by households or by commercial, industrial and institutional facilities in their role as end-users of the product which can no longer be used for its intended purpose. This includes returns of material from the distribution chain

Note 1: The term “capable of being reclaimed within the same process that generated it” means that the material generated in one process is continuously returned to the same process at the same site. An example is residue generated by a press line in a panel board production which continuously re-enters the same press line. This is not considered as recycled material.

Note 2: Material classified under the grades of recovered paper in accordance with EN 643 is recognised as meeting the definition of the recycled material.

Note 3: The definition is based on definitions of ISO 14021.

Note 4: Different examples of recycled material are provided in PEFC GD 2001.  

3.30 Rolling percentage calculation

A chain of custody method where the certified content of a PEFC product group is calculated for a specified claim period, based on the input material included in the PEFC product group on average over a specified period preceding the claim period

3.31 Supplier

Entity supplying material used as input for an organisation’s PEFC chain of custody PEFC product group.

Note 1:   Where PEFC certified products are physically delivered by an entity other than that having the ownership title to the material, the entity that is covered by a PEFC recognised certificate and that has specified the organisation as PEFC customer is considered the supplier for the product/delivery in question.  

Note 2:   The term supplier can also refer to an internal supplier within an organisation, where subsequent product groups have been established.

3.32 Trademark use

Usage of the PEFC trademarks on- or off-product